In case you need to send a letter to a health insurance company, you must have a clear idea how to compose it in order to expound your thoughts properly. It doesn’t matter what your final goal is – are you inquiring about a policy or appealing a decision of the insurance company, - in any case an intelligently and professionally written letter will help you to achieve your aim. While writing a letter to a heath insurance company, you should be sure that every sentence and word is understandable and clearly shows your intentions. That’s why you have to use simple language without cumbersome words and structures. Your language should be brief, but nevertheless it should describe all details which are necessary for your case.
Like any other piece of writing, the appeal to health insurance company should be structured according to the definite rules.
First step is to indicate your actual address at the top of the page. Several lines below you should type name and surname of the person, to whom you are addressing, which are followed by name and address of the health insurance company.
If you are basing on a definite claim or event, you can use reference line, for instance: “RE: Claim 45646334332”. Usually this type of information is placed between the recipient address and the formal salutation. It is separated from them by blank spaces.
Formal salutation represents appealing to recipient, using “Mr/Ms” instead of his/her first name.
It is very advisable to open the letter with stating the purpose, and then develop your idea resulting from it. For example, you can begin the letter with “I am addressing you regarding…”
Explain the matter with all the important details and facts, and let the health insurance company know, what are you expecting from them to rectify the situation. Check all the material that you have regarding your case (doctor notes/laboratory work), make copies and attach them to your claim.
Save copies of all the materials (the letter and the attached documentation) and fix the date of sending the letter. It will help you to detect the amount of time in case of delay with answer or if nobody responded at all.
Hope that this advices will help you to write a letter in a most effective and resultative way!